2014 General Assembly - Financial report

Assets

Accounts 2013-01-01 2013-12-31 Difference
BNP checking account 59,092.83 57.14 −59,035.69
Crédit Mutuel checking account 17,279.18 +17,279.18
Crédit Mutuel saving account 60,020.00 +60,020.00
Paypal account 1,246.72 4,700.25 +3,453.53
Adyen account 500.00 +500.00
Total 60,339.55 82,556.57 +22,217.02

The full balance report is also available.

Major items

Activities

PostgreSQL Europe bank was the BNP since the beginning of the organization. Unfortunately, they were hard to work with: no English website, a quite-hard-to-reach manager, quite expensive, and more. So we worked on finding another bank. We finally chose Crédit Mutuel: multilanguage website, lots of interesting features on their webapp to deal with the account, a manager quick at answering emails and phone calls, and a smaller fee. We opened an account there in April, and transferred our existing funds. In November, we asked BNP to close the account, which is still ongoing, but should be done early in February.

The Crédit Mutual bank manager offered us to open a saving account, which we did. This accounts give us a better interest rate, while still giving us easy access to the funds when needed. We keep enough money on the checking account to cover all except the largest transactions, which are the payments to the PGConf.eu venues and typically happen during the summer.

We have now a new policy to deal with the Paypal account. We usually have between 5,000 and 10,000 Euro in it. When it gets to 10k, 5k is transfered to the Crédit Mutuel checking account. We don't need more than 5k in the Paypal account. We pay some things with it, but not much, and no big payments.

We have also started working with Adyen as a creditcard payment processor. This gives us significantly lower fees than Paypal, and also takes care of the complaints we've had from many members and conference attendees that don't want to work with Paypal. We keep Paypal as an option, of course, for those that prefer it.

Finally, we coded an accounting webapp. It's completely integrated with PostgreSQL Europe website. Paypal and Adyen payments are automatically taken into account. This makes it possible for us to do more detailed analysis and reporting of our finances.

Income/Expenses

Important items are summarized here, but the full results report is also available.

Items Income Expenses Final results
Membership 390 0 390
Donations and book royalties 4255 0 4255
FOSDEM 2013 2967 830 2137
pgconf.eu 2013 86238 66336 19902
pgconf.de 2013 12220 7112 5108

Memberships are a really small part of our incomes. Even donations are doing better. On events, sponsorships and attendance fees are mostly equal (47k and 51k), and we are clearly dependent on both to cover our expenses. Likewise, our largest expenses are the conference venues, by far.

Conclusion

2013 has seen a lot of work on the financial part of the organization. We moved to another bank, opened a saving account, got some real capacities regarding payments with debit/credit card, and coded an accounting webapp. That being said, there are still a lot of work ahead of us.


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