2017 Exceptional General Assembly - Financial report


Accounts 2016-01-01 2016-12-31 Difference
Crédit Mutuel checking account 38,705.77 77,418.89 38,713.12
Crédit Mutuel saving account 60,740.61 61,284.35 543.74
Paypal account 6,399.41 7,785.42 1,386.01
Adyen account 500.00 500.00 0.00
Pending creditcard payments 256.45 256.45 0.00
Pending taxes -30,983.00 -30,983.00
Total 106,602.24 116,262.11 9,659.87

The full balance report is also available.

While the overall goal of PostgreSQL Europe is to break even, we did in 2016 see the biggest net gain since the start of operation. This is mostly due to a lower cost level in Estonia for PGConf.EU and a still big number of sponsors. This being said, we're beginning to pay taxes, and this lowers our net gain. The good thing is we still have a net gain.

Major items


The savings account which acts as a buffer to cover unexpected costs has not been used during 2016 since all events have generated satisfactory financial results (exceeding or hitting budget) due to good sponsor incomes. The only transaction during 2016 was an interest income of 543.74€. As the events grow larger - PGConf.EU 2016 was our biggest event to date - and the number of events increase, the importance of this buffer remains.

Our administrative backend software which powers both our financial reporting as well as the events was again further improved ensuring safe operation of our events.

According to the French tax agency, we are required to pay taxes. The French tax agency has also decided to require that we are VAT registered. Usually, a french company (or NPO which has taxes to pay) cannot recover any deductible VAT if there's no mention of its intra-community VAT on the invoices for all countries except France. For us, this means the whole year of 2016. In the specific case of Estonia, the amount of deductible VAT is so huge that the accountants will attempt to convince the french tax agency to deduct it. It's a long shot but it's worth it. They won't try that on the hotel bills in Belgium and Finland because the amounts are way too low. The year 2017 will be different from the year 2016 because our intracommunity VAT will be on all EU invoices. In such a case, VAT is not charged by our suppliers, and there will be no more of this problem of VAT deduction.

Anyway, we worked hard with the accountant firm to see how much we have to pay. The results of this work are available at the end of this report.

Merchandise sales are increasing year over year with 2016 being no exception. In total, sales were up 9% from 2015 reaching a total of 5,065.26€.

Donations were much higher than last year, thanks to the book royalties.


Important items are summarized here, but the full results report is also available.

Items Income Expenses Final results
Membership 600.00 0 600.00
Donations 5,631.30 0.00 5,631.30
Conferences 173,969.00 -128,609.49 45,359.51
Merchandise 5,065.26 -7,182.31 -2,117.05
Financial 543,74 -2,811.90 -2,268.16
Insurance 0.00 -553.68 -553.68
Taxes 0.00 -30,983.00 -30,983.00
Other 0.00 -4,987.57 -4,987.57
Total 10,681.35

Once again, we gain a lot this year because of a cheaper location, and bigger events, though the net gain is reduced by our taxes.

The financial results for our events can be seen broken down per conference in the table below.

Event Income Expenses Final results
FOSDEM/PGDay 2016 5,370.00 776.07 4,593.93
Nordic PGDay 2016 7,920.00 9,671.05 -1,751.05
PGDay Paris 2016 6,070.00 2,169.56 3,900.44
PGConf.EU 2016 155,629.00 108,329.46 47,299.54

FOSDEM, Nordic PGDay, and PGConf.EU 2016 are events held early in the year and thus have transactions on both this and next year's report. Complete sums for FOSDEM 2016 as well as Nordic PGDay 2016 are listed below broken down per year.

Final Result 2015 -8,763.69
Final Result 2016 4,593.93
Total -4,169.76
Nordic PGDay 2016
Final Result 2015 2,400.00
Final Result 2016 -1,751.05
Total 648.95
PGConf.EU 2016
Final Result 2015 -565.50
Final Result 2016 47,299.54
Total 46,734.04

Our taxes are broken down in the table below.

Taxes Due Deductible
On net gain 6,014.00 0.00
EU VAT 1,451.00 1,451.00
French VAT 10,680.00 974.00
Belgium VAT 642.00 0.00
Finnish VAT 658.00 0.00
Estonian VAT 13,963.00 13,415.00
Total 33,408.00 15,840.00

The total amount of taxes we need to pay is 17,568 Euros, except we're not sure we can get the VAT back from Estonia. So, all we can say for now is that we owe 30,983 Euros, and we may get back 13,415 Euros from the Estonian VAT.

Even if we can't get it back, the net total gain of 2016 is 10,681.35 Euros.