2016 General Assembly - Financial report


Accounts 2015-01-01 2015-12-31 Difference
Crédit Mutuel checking account 41,866.45 38,705.77 -3,160.68
Crédit Mutuel saving account 60,052.89 60,740.61 687.72
Paypal account 5,869.03 6,399.41 530.38
Adyen account 558.85 500.00 -58.85
Pending creditcard payments 60.00 256.45 196.45
Total 108,407.22 106,602.24 -1,804.98

The full balance report is also available.

While the overall goal of PostgreSQL Europe is to break even we did in 2015 see the first net loss since the start of operation. It is however a small loss compared to the total income compared to our expenditure, PostgreSQL Europe is still very much in good financial health. The costs of arranging PGConf.EU were substantially higher due to the increased cost level of Vienna compared to Madrid as well as the larger scale of the event. The registration price was however not raised substantially (it was raised from 200€ to 240€) in order to make the event affordable for everyone. This contributed to the minor loss on the yearly result.

Major items


The savings account which acts as a buffer to cover unexpected costs has not been used during 2015 since all events have generated satisfactory financial results (exceeding or hitting budget) due to good sponsor incomes. The only transaction during 2015 was an interest income of 687.72€. As the events grow larger - PGConf.EU 2015 was our biggest event to date - and the number of events increase, the importance of this buffer remains.

At Nordic PGDay 2015, we launched an online self serve portal for event sponsorship with credit card payment possibility for the entry level sponsorship. This was then used for all events during the year streamlining the sponsor signup process.

Our administrative backend software which powers both our financial reporting as well as the events was again further improved ensuring safe operation of our events.

We have found an accountant firm to work with, but we haven't yet finished the initial process so we don't have any more details at this point.

IBAN transfers are now accepted for conference payments.

Merchandise sales are increasing year over year with 2015 being no exception. In total, sales were up 13% from 2014 reaching a total of 4,608.00€.


Important items are summarized here, but the full results report is also available.

Items Income Expenses Final results
Membership 610.00 0 610.00
Donations 1,808.98 0 1,808.98
Conferences 206,397.00 -207,276.95 -881.95
Merchandise 4,608.00 -4,010.63 597.37
Financial 687.72 -3,580.31 -2,892.59
Insurance 0 -266.28 -266.28
Other 0 -782.61 -782.61
Total -1,804.98

The financial results for our events can be seen broken down per conference in the table below.

Event Income Expenses Final results
PGDay Paris 2015 10,974.00 -7,689,11 3,284.89
PGConf.EU 2015 150,823.00 -149,874.34 948.66
PGConf.DE 2015 30,100.00 25,351.81 4,748.19

Both FOSDEM and Nordic PGDay are events held early in the year and thus have transactions on both this and next year's report. Complete sums for FOSDEM 2015 as well as Nordic PGDay 2015 are listed below broken down per year.

Final Result 2014 -2,348.29
Final Result 2015 -572.11
Total -2,920.40
Nordic PGDay 2015
Final Result 2014 2,800.00
Final Result 2015 -1,975.68
Total 824.32